This Privacy Policy applies to all users of our Website, regardless of whether you are a client, prospective client, job applicant, or casual visitor. It is important that you read this Privacy Policy so you are fully aware of how and why we are using your data.

 

If you have any questions, concerns, or suggestions about this Privacy Policy or our privacy practices, please contact us using the contact information provided at the end of this Privacy Policy.

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Personal Data We Collect

 

We collect and process different types of personal data depending on how you interact with our Website and the services we provide. We collect the following categories of personal data:

 

a) Identity Data: This includes your first and last name, title, and any other personal data you provide when applying to us via the Website.

 

b) Contact Data: This includes your email address, telephone number, and other contact information you provide when using our Website.

 

c) Technical Data: This includes information about your device, such as your IP address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system, and platform.

 

d) Usage Data: This includes information about how you use our Website, including the pages you view, the links you click, and the time you spend on our Website.

 

e) Marketing and Communications Data: This includes your preferences in receiving marketing materials and newsletters from us and your communication preferences.

 

f) Application Data: This includes any information you provide when applying for a job, internship, or other opportunities with us, such as your resume, cover letter, employment history, and education details.

 

We also collect, use, and share Aggregated Data, such as statistical or demographic data, for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data under the GDPR, as it does not directly or indirectly reveal your identity. However, suppose we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you. In that case, we treat the combined data as personal data and process it in accordance with this Privacy Policy.

 

We may collect other personal data, including Special Categories of Personal Data (defined under the GDPR), upon your consent or on another legal basis.

 

Please note that we are not responsible for any personal data you share publicly on our Website or through any public forums, such as blog comments or social media. We recommend you exercise caution when sharing personal data in these public areas.

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How We Collect Your Personal Data

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We collect personal data through different methods, including:

 

a) Direct Interactions: We collect personal data when you provide it to us directly, such as when you fill out a contact form, apply for a job or internship, sign up for our newsletter, or communicate with us via email or other means.

 

b) Automated Technologies: We may collect Technical Data and Usage Data through automated technologies, such as cookies and server logs when you visit our Website. 

c) Third Parties: We may receive personal data about you from various third parties, such as analytics providers, advertising networks, and search information providers.

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Cookies and Similar Technologies

 

Our Website may use cookies and similar technologies to enhance user experience, analyze website traffic, and provide personalized content and advertisements. Cookies are small text files stored on your device by your web browser when you visit a website.

 

We may use different types of cookies, including:

 

a) Strictly necessary cookies: These cookies are essential for our website's operation and enable you to navigate and use its features. Without these cookies, certain services cannot be provided.

b) Performance cookies: These cookies collect information about how visitors use our Website, such as which pages are visited most often and whether visitors encounter any errors. These cookies help us improve the performance and functionality of our Website.

c) Functionality cookies: These cookies allow our Website to remember your choices, such as your language preference or login details, and provide enhanced, personalized features.

d) Targeting or advertising cookies: These cookies are used to deliver relevant advertisements and marketing materials based on your interests. They also help us measure the effectiveness of our advertising campaigns.

 

Using our Website, you consent to use cookies under this Privacy Policy. You can control and manage cookies through your web browser settings or by using third-party tools. Please note that if you choose to disable cookies, some features of our Website may not function properly or may be less personalized.

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How We Use Your Personal Data

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We use your personal data for various purposes in accordance with the legal basis for processing. Below is a description of the ways we use your personal data and the legal basis we rely on to do so:

 

a) To provide our services to you:

 

• Responding to your inquiries and requests

• Providing legal services and advice

• Managing our relationship with you, including communicating with you about changes to our services, terms, or policies

 

Legal basis: performance of a contract with you, our legitimate interests in managing our business and providing services to clients

 

b) To send newsletters and marketing materials:

 

• Sending you newsletters, updates, and marketing materials that you have requested or consented to receive

 

Legal basis: your consent

 

c) To improve our website and services:

 

• Analyzing the use of our website to understand user behavior and preferences to enhance our website's functionality, performance, and user experience

• Maintaining the security and stability of our website

 

Legal basis: our legitimate interests in providing a secure and well-functioning website and improving our services

 

d) To comply with legal obligations:

 

• Complying with applicable laws and regulations, such as data protection laws, and responding to requests from regulatory authorities

• Investigating and resolving disputes and complaints

 

Legal basis: compliance with legal obligations, our legitimate interests in protecting our business, and resolving disputes

 

e) For internal business purposes:

 

• Conducting audits, data analysis, and research to improve our services and client communications

• Evaluating and assessing the effectiveness of our marketing campaigns

• Managing recruitment and assessing job applications

 

Legal basis: our legitimate interests in managing and improving our business

 

We will only use your personal data for the purposes we collected it unless we reasonably consider that we need to use it for another reason compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

 

Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law.

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Disclosure of Your Personal Data

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We may share your personal data with third parties for the purposes described in this Privacy Policy, including:

 

a) Third-party service providers: We use third-party service providers to perform certain services on our behalf, such as website hosting, analytics, and marketing services. These third parties may have access to your personal data but are only permitted to use it for their specific services aligned with the purpose of data collection and the respective legal basis.

 

b) Professional advisers: We may share your personal data with our professional advisers, such as lawyers, accountants, and auditors, in connection with providing their services to us.

 

c) Regulatory authorities: We may disclose your personal data to regulatory authorities, such as tax authorities, to comply with legal obligations or in connection with legal proceedings, investigations, or audits.

 

d) Business transfers: We may share your personal data with third parties in connection with a merger, acquisition, or sale of assets to the extent required for such a transaction.

 

We require all third parties to respect the security of your personal data and treat it according to the law. We do not allow our third-party service providers to use your personal data for their purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

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Legal Basis for Processing Personal Data

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We rely on the following legal bases to collect, use, and share your personal data:

 

a) Consent: We may process your personal data based on your consent. For example, when you sign up for our newsletter or agree to receive marketing materials from us. You have the right to withdraw your consent at any time by contacting us.

 

b) Performance of a contract: We may process your personal data in order to fulfill our contractual obligations with you, such as providing legal services or responding to your requests and inquiries.

 

c) Legal obligations: We may process your personal data to comply with applicable laws and regulations, such as data protection laws, tax laws, and reporting requirements.

 

d) Legitimate interests: We may process your personal data when necessary for our legitimate interests or those of a third party. Our legitimate interests include providing and improving our services, maintaining a secure and well-functioning website, managing our business operations, and complying with legal obligations.

 

Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law.

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Data Retention

 

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of providing services to you, complying with legal obligations, resolving disputes, and enforcing agreements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

 

In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

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Data Security

 

We are committed to ensuring the security of your personal data. We have implemented appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include data encryption, secure data storage, access controls, and staff training on data protection.

 

Despite our efforts to safeguard your personal data, no data transmission or storage system can be guaranteed to be completely secure. In the event of a suspected personal data breach, we will promptly investigate the incident and take appropriate actions, including notifying you and any applicable regulatory authorities, as required by law.

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Third-Party Service Providers

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We may engage third-party service providers to perform various functions on our behalf, such as website hosting, analytics, marketing, and other services that support our business operations. These third parties may have access to your personal data but are only permitted to process it for the specific services they provide us.

 

We have agreements with our third-party service providers that require them to comply with applicable data protection laws, maintain the confidentiality and security of your personal data, and only process your personal data for the specific purposes we agreed upon.

 

Our Website may contain links to third-party websites or services that we do not control or operate. This Privacy Policy does not apply to these third-party websites or services, and we are not responsible for their privacy practices or content. We encourage you to review the privacy policies of any third-party websites or services you visit or interact with to understand how they collect, use, and protect your personal data.

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International Data Transfers

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As part of our business operations, we may transfer your personal data to countries outside the European Economic Area (EEA), including countries that may not have the same level of data protection as the country where you reside.

 

To protect your personal data, we have implemented appropriate safeguards for international data transfers, such as standard contractual clauses or other legal mechanisms that ensure an adequate level of data protection.

 

By using our Website and providing us with your personal data, you consent to the transfer, processing, and storage of your personal data outside the EEA in accordance with this Privacy Policy and applicable data protection laws.

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Your Rights under GDPR

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You have several rights concerning your personal data:

 

a) Right of access: You have the right to request access to your personal data that we hold and receive a copy of it.

 

b) Right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.

 

c) Right to erasure ('right to be forgotten'): You have the right to request that we delete your personal data, under certain conditions, such as when the personal data is no longer necessary for the purposes for which it was collected or when you withdraw your consent, and we have no other legal basis for processing it.

 

d) Right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions, such as when you contest the accuracy of the personal data or when the processing is unlawful, but you oppose erasure and request restriction instead.

 

e) Right to data portability: You have the right to request that we provide you with your personal data in a structured, commonly used, and machine-readable format or transmit it directly to another data controller, under certain conditions.

 

f) Right to object to processing: You have the right to object to the processing of your personal data, under certain conditions, such as when the processing is based on our legitimate interests or when it is processed for direct marketing purposes.

 

g) Right to withdraw consent: If we process your personal data based on your consent, you have the right to withdraw your consent at any time.

 

h) Right to lodge a complaint: You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data infringes the GDPR or any other applicable data protection laws.

 

Please note that your rights may be subject to certain limitations and exceptions, as provided by law. You may have other rights according to applicable legislation.

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Exercising Your Rights

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To exercise any of your rights or to obtain more information about your rights, please contact us using the contact information provided at the end of this Privacy Policy. We will respond to your request in accordance with the requirements of the applicable legislation.

 

We may request additional information from you to confirm your identity before processing your request, to ensure the security of your personal data.

 

Please note that we may charge a reasonable fee or refuse to comply with your request if it is clearly unfounded, repetitive, or excessive. In such cases, we will inform you of our decision and the reasons for it, as well as your right to lodge a complaint with a supervisory authority.

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Changes to Our Privacy Policy

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We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. Any changes we make will be effective from the date we post the updated Privacy Policy on our Website. We encourage you to review this Privacy Policy periodically to stay informed about our privacy practices and your rights.

 

If we make any significant changes to this Privacy Policy, we will notify you by email or by posting a notice on our Website. Your continued use of our Website and services after we make changes to our Privacy Policy is deemed to be your acceptance of those changes.

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Contact Information

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If you have any questions or concerns about this Privacy Policy, our privacy practices, or your rights under the GDPR, please contact us via email: admin@prokopievlaw.com